This position assists the General Surgery Program Administrator as required by the Accreditation Council for Graduate Medical Education (ACGME) and Provides clerical support to Program Director. This position also coordinates fellowship programs: Critical Care, Colorectal, Transplant, and Vascular. The employee will maintain procedure credentialing spreadsheet, and Quarterly reports.

Essential Functions:

• Maintains New Innovations for the Department of Surgery Education Programs, which includes residency and fellowships.
• Provides clerical support to Program Director.
• Maintaining All New Innovation Database modules, graphs, reports
• Trains users on New Innovations for duty hours, evaluations and conference attendance.
• Compiles data for census reports, accreditation reports and other documents
• Compiling and distributing Weekly M amp; M reports
• Administers CME credits for Surgery Morbidity and Mortality Conferences; Surgery Grand Rounds; and Surgical ICU Weekly Conference
• Track vacation time for residents and fellows
• Monthly tracking of evaluations for Program, Faculty, Fellows, and Residents
• Monthly ldquo;Red Paperrdquo; report that tracks resident accuracy
• Assists with preparing recruiting activities, applicant folder prep and arranging and Resident exams.
• Sets up and proctors Fellowship exam days
• Interacts with co-workers, visitors, and other staff consistent with the core values of the University
• Assist Program Administrator with NRMP (National Residency Matching Program), ERAS (Electronic Residency Application System, and screening residency applications
• Coordinates applicant interviews, itineraries, match sessions and statistics.
• Develops materials for disbursement to candidates and/or faculty.
• Plans and organizes Rank Night and Fellowship events with faculty and chief residents.

Educational/Training Requirements:

High school diploma or GED Required. Bachelorrsquo;s degree preferred.

Experience Requirements:

A minimum of 5 years prior related experience, higher education experience preferred.

Additional Information:

Knowledge of information required by ACGME Annually (ADS), Annual Program Evaluation (APE), FREIDA (Fellowship and Residency Electronic Interactive Database)

Knowledge of the following computer programs: New Innovations, ADS, ACGME Milestones, ERAS (Electronic Residency Applications System), NRMP (National Residency Match Program), Microsoft Office Suite

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnetreg;-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jeffersonrsquo;s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold amp; Think Differently and Do the Right Thing

As an employer, Jeffersonmaintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.